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6 Questions to Ask to Perfect Your Document Storage

10 May 2019Dylan Campbell

If the filling cabinet is piling to the extent it is about bursting, you may need to rearrange your office storage process. Making sure that your file storage routine is accurate is crucial for some reasons. First, it’s great for archiving older documents for legal, historical or legislative reasons. Another reason to reexamine your document storing routine is to ensure you have access to the present documents you’ll need more regularly.

Here are Six Steps to Consider to Make a Perfect Document Storage

How long would you save a document?

One method of organizing your cabinet is by date. Consider if whether you actually need obsolete documents. Certain documents such as legal or historical documents are ideal to keep if they are older. Some old documents like old budget schedules and business policies don’t need to be kept.

How often do you refer to this document?

Another way of knowing where a document should be being to take note of how often you make use of it. If you frequently use a file, you should put in the cabinet front or probably on your table or desk.

Is this document filed in the right section?

If you’ve recognized that a particular document should be in your cabinet, remember to reassess which segment of your cupboard it belongs to. Keeping a document in the highest drawer can be more easily reachable than the drawer at the lowermost part. Moreover, depending on your business structure inside your cabinet, ensure your document fits in the exact section either by alphabetical, date or topic.

Is there a better place for this document?

Consider the best place for particular documents. You can even come to the assumption that particular documents should be in a co-worker’s cabinet or in your workplace storage space, instead of on your desk or your filing cabinet.

What can you move online?

In order to encourage a paperless office, reduce litter and enhance organization, consider the documents you can save on clouds. There are many online solutions for almost any problem. For instance, documents from events such as business plans, marketing campaigns, and invoicing can be saved online on clouds.

What can you throw out?

Lastly, decide which of your documents are needleless. If it is an outdated document, if it talks about to old employees, or old practices, you almost certainly don’t need to retain the document. If you decide to throw away documents, ensure you recycle.

Get Quality Office Storage Cabinets from Danny’s Desks

Danny’s Desks is the leading provider of ergonomic office furniture in Australia. We have in stock, quality and ergonomic office chairs Sunshine coast, desks, and accessories. We provide quality storage cabinets for different offices and requirements. We can build from scratch, office cabinets that fit perfectly with your brand and office needs. You can take advantage of our free office design and free consultation by speaking with one of our experts. We are happy to inform you that we deliver throughout Australia.

Craig B
Craig B
Outstanding Service, Dylan goes above & beyond to ensure you have the correct products. They worked with us to find a suitable time to install our desks. Great business to deal with, wont hesitate to work with them again.
Shawn Z.
Shawn Z.
I bought one chair more than one year ago, and it’s built with high quality and very comfortable. One thing happened to me recently that again proves this company really cares about it’s customers.I was lodging tax return and couldn’t count my receipt. So I write a letter to a email address listed on their website, asking for help, but not actually expecting a reply as the purchase happened more than one year ago.Amazingly, I got a reply the next morning from one of their staff named Marek (my email is precious evening). I was so grateful with them. I highly recommend this company if you want to buy a chair.
danyal T.
danyal T.
Top customer service and A+ quality product, really easy to assemble as well 😁👍
Joel E
Joel E
We were moving office and needed to buy a range of office furniture. We were very impressed with the wide range of products on offer that are all great quality and affordable. Dylan was extremely helpful and his customer service is amazing. If you are looking for somewhere to buy great quality office furniture then look no further.
Nick H.
Nick H.
Great service, great range. Don't bother with office works just go here.
Aileen H.
Aileen H.
Dylan was great - fast and courteous.
Luke N.
Luke N.
Dylan is excellent at providing Quality customer service. He is a people person and being the one man running the show At Danny's desks, I hope his pay packet reflects this.On a side note - (My comment.. not his) "You need to change that bloody music. It's the same cheese on repeat every 5 minutes. I'm surprised Dylan hasn't gone mad. Nothing wrong with sticking swear free Spotify on, but that music is just trite."Dylan helped me with some Castor wheels and I will very likely be back during summer for a Mesh back chair that I clocked when I came in. The service I received was the hooking point and where Office works failed to provide me an answer to a question i had, Dylan cleared up the confusion.
Lisa G.
Lisa G.
Excellent products at a great price, with really friendly and helpful service. I ordered my new desk online and it was delivered two days later. Will definitely be back.
James C.
James C.
Dannys has been our suppliers for over 2 years and they are certainly a cut above . Always got stock , fast efficient service , straight to the point . Good value . At last we have found someone who we can rely on Jsmes MHBA
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